Using a free Gmail or Yahoo address for business can look unprofessional and makes email harder to manage as your team grows. A business email on your own domain fixes both.
Zoho Mail
Popular with Indian SMEs for its affordable pricing, clean interface and integration with Zoho's suite of business apps such as CRM and Books.
Google Workspace
Familiar Gmail interface, strong collaboration through Docs, Sheets and Drive, and reliable spam filtering. A natural choice for teams already using Google tools.
Microsoft 365
Includes Outlook along with Word, Excel, PowerPoint and Teams. Suitable for businesses that rely heavily on Office files and Microsoft tools.
Comparison points
- Price per user
- Storage per mailbox
- Collaboration tools included
- Admin controls and security
- Mobile apps
Setup essentials
- Configure MX, SPF, DKIM and DMARC records
- Migrate old emails if needed
- Set up shared addresses like sales@ and support@
- Enable two-factor authentication
FAQs
Can we mix providers?
Technically possible, but simpler to use one.
Can we keep old emails?
Yes, emails can be migrated from most providers.
Is hosting email with website hosting fine?
For very small teams, yes; dedicated email services are usually more reliable.
